** If the total number of directors, shareholders, beneficial owners are more than 3 persons or entity – a once-off RM100 per person or entity due diligence review fees will apply.
# The use of Taxman Malaysia’s office premise as your company’s Registered Address is for fulfilment of statutory requirements under the Companies Act whereby all the statutory records shall be kept and accessible to the public. Hence, it is common practice that the registered address shall be the Company Secretary’s office address. Please note that the provision of registered address is already included as part of our company secretarial package.
Our office in Malaysia utilizes outsourced reputable security system on top of the building security control in-and-out gate and the building security guards. The 24 hours central monitoring system and 24 hours armed response team will assured you with our 3-tiers security systems to prevent and minimize the possibilities of loss of secretarial file, secretarial file get burned or secretarial file stolen.
* Approval must be obtained for any bulky items / parcels (especially it is more than 3 kg) sent to the registered office address. Daily handling fee and storage fee is applied.
** For collection of letter(s)/parcel(s) from 3E’s office, please bring along your identification documents such as NRIC, driving licence, passport, etc. for identity verification purposes. If the person who will be collecting the letter(s)/parcel(s) is not a director of the Company but an authorized personnel, please present to us an authorization letter signed by a director before we could release the letter(s)/parcel(s) to the authorized person. In any event if Taxman Malaysia is not able to verify the identity of the person collecting the letter(s)/parcel(s), Taxman Malaysia may make the best effort to try other means such as contacting the director via phone call, email or other tele-communication means for the purpose. If any of such verification fails, Taxman Malaysia shall have the right to reject the attempted collection.
Please note that registered office address shall not be confused with business address of your company. For license application purpose, it is mandatory to have a physical premise for license application and the relevant authority will request for the supporting documents from the applicant company to verify that the applicant company is operating at the said physical premise. Therefore, our registered office address shall NOT be stated as your business address for license application.
Our fees quoted to you is one of best quote in the market among our comparable competitors. With the dynamic and challenging working environment, we are still able to maintain our fees as one of the lowest in the market among our comparable competitors without compromising on our high quality of services to you. The difference in our quality services will alert you why you should avoid low secretarial fees service provider.
Contact us today at [email protected] for a no-obligation consultation!
Basic Packages Available
Company Name Search (each application)
Change of company name
SSM Company Profile (each company)
SSM Company Images (i.e. Statutory forms)
Increase of Issued Share Capital
From RM350 for first allottee
RM100 each additional allottee
Splitting of Shares
Transfer of Shares (excludes stamp duty payable)
From RM250 per transfer form
Issuance / Replacement of share certificate
Resolution for Declaration of Dividend
RM350 for first shareholder
RM100 each additional shareholder
Change in Beneficial owners, Registrable controllers and Nominator of nominee director
From RM100 per individual
Change of Nature of Business
Change of Business address (and/ or) Change of Address of Accounting Record
Appointment/Resignation of Director
From RM250 per director
Update of Director’s Particular
RM100 per director
Change of Secretary and registered office
Appointment of First Auditor
Change of Auditors
Change of Financial Year-end
Opening/Closure of Bank Account
Outgoing signing of documents at the bank branch by Malaysia Company Secretary / Nominee Director
Change of Bank Authorised Signatory/Signatories
Application for Extension of Time for Annual General Meeting
Amendment of Constitution (formerly known as Memorandum and Articles of Association)
Lodgement of a new standard Constitution for your Company with SSM @
Purchase/Disposal of Property/ Tenancy Agreement
Attend Meeting by Corporate Secretary or representative (in 3E Office) (Excluding disbursement and Records of minutes)
From RM400 per hour
Letter of Confirmation by Secretary that the Company has no Constitution
Letter of Confirmation of Company Information by Secretary
Letter of Confirmation of Minutes for Audit Purpose by Secretary
Closure of Company – Striking-off
Certification of Statutory Document
RM5 per page
Certification of Non-Statutory Document (e.g. NRIC, Passport, etc.)
RM50 per page
Referral Fee for Opening of Bank Account
RM50 per bank
RM50 per unit
RM100 per unit
Purchase of Certificate of Incorporation (Section 17) from SSM
Abolish existing Constitution ( fka Memorandum and Articles of Association)
Any other resolution not specified in this schedule
To be advised
@ The adoption of Constitution is optional under the Companies Act 2016 (CA 2016) and if you are interested to adopt our standard Constitution for your company, our fee is RM400 which includes stamping fee (RM200). Extra charge for customisation of Constitution applies. Amongst the special clauses included in our standard Constitution are as follow:-
Signing of board resolution by majority of directors (signing by all directors as required under CA 2016)
Adoption of common seal (which is useful when client purchase properties)
@@ The disbursements include one time courier fee to a local address within Peninsula Malaysia for documents below 0.5 kg only.
(Note: Full rate courier fee is chargeable for documents weighing above 0.5 kg).
For request of certification of statutory / non-statutory documents, courier fee is chargeable and subject to processing fee of RM1 on top of the said courier fee, for each arrangement.
For postage / courier arrangement, a minimum mailing deposit of RM100 is required. The mailing deposit will be utilised for mailing / courier charges incurred in respect of your company and also our processing fee of RM1 for each arrangement. The said deposit is not allowed to utilise for any of our other services as it is serving different purposes or offset from the security deposit of nominee directors service (if any). We will inform you to top up the deposit account when it is falling low or has been fully utilized and the balance deposit will remain with us for future mailings or be refunded in the event of termination of our service.
In addition to monitoring and ensuring compliance with relevant legal requirements, a Malaysia company secretary also has the following responsibilities:
Co-coordinating the operation of the company’s formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes and ensuring that correct procedures are followed.
Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-coordinating the administration and attending of meetings, taking minutes and ensuring that correct procedures are followed.
Ensuring that the company complies with its constitution and drafting/incorporating amendments in accordance with correct procedures.
Maintaining Statutory Registers and Books:
Updating SSM on:
Report and Accounts
Coordinating the publication and distribution of the company’s annual report, accounts and interim statement, and the preparation of the directors’ report.
Maintaining the company’s register of members, dealing with transfers and other matters affecting shareholdings and dealing with queries and requests from shareholders after registering company.
Communicating with the shareholders (i.e. through circulars), payment of dividends and interest, issuing documentation regarding rights issues and capitalization issues, general shareholder relations and relations with institutional shareholders and their investment protection committees.
Monitoring changes within the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders and making enquiries of members as to beneficial ownership of holdings.
Share and Capital Issues, Transfers and Restructuring
Implementation of changes in the structure of the company’s share and loan capital and devising, implementing and administering directors’ and employees’ share participation schemes.
Acquisitions and Disposals
Participating as a key member of the company team established to implement corporate acquisitions and disposals, protecting the company’s interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of a transaction.
Reviewing developments in corporate governance and advising and assisting the directors with respect to their duties and responsibilities, compliance with their personal obligations under company law and, if applicable, Stock Exchange requirements.
Acting as a channel for communication and information with non-executive directors.
Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.
SSM Compliance Alert and Reminders
Taxman Malaysia will send reminders to you on filing deadlines and compliance matters